• Date shifted to May 1
• Reviewed proposed/draft program
• Garland suggested mixing sponsor spots into slide show—Tanja suggested before and after but not commercialize between—G trying to market sponsorships and opportunities limited at Civic Center—slide show continuous loop so sponsor slides seen several times even if at end—suggestion for tabletop sign at entrance with sponsors
• Door prizes—tape numbers under seats and call out—Tanja volunteered
• Silent auction--bids closed after eating—Garland coordinating
• Keynote speaker (Thomas Rongen) flight time running close—delay his program slot as long as possible
• Recognize seniors—recognize players recruited to college programs
• Referee award
• Buffet—eat 1 hour
• Podium for speaker—no head table—guest table like others—players up front and parents toward back
• Eric Faulkner attending
• List in program: sponsors, board members, invited guests, senior with year joined club
• TUFC flags to use for décor
• TUFC decal car magnet as take away—500 for approx. $210
• Photographer--use for publicity and website—Bill will ask John Cameron—Larry James also suggested—Phil suggested selling pics to raise money—Bill suggested put all on final cd and sell—P photos throughout the year to give out at end of year and/or sell to cover cost and/or make a little
• Setup/decoration committee: Jane Dobbs, Amy Lewis, Donna Jennings--$300 budget
• Response from select low thus far—limited value from website cause not trained to use yet—email managers with deadline up top—schedule board members to sell tickets at fields at practice next week

• Dena will probably step down after May registration
• Eric suggested using Demosphere for registration—amount of time and effort saved is phenomenal—used by CSA and very satisfied—willing to work on—could also use to handle team fees—levels of access available
• Eric suggested begin “pre-registration” after banquet
• Garland requested that we complete pro bank switch before begin on-line registration

• No official treasurer report cause didn’t realize full board meeting
• F$7700 raised plus silent auction stuff
• Scholarships possibly $30K for next year——adding to scholarship requirements that parents must become active volunteers—Eric suggested putting in player contract not just application—other requirements: financial need and/or multiple kids and/or service to the club—post various criteria on-line

• Tournament no go so arranged friendlies—complimented Aly for good job on this—15 teams came in—competitive on select level—tourney for next year needs to be scheduled now in order to get fields
• Aly Joslin doing outstanding job as Academy Director
• Doing more work with academy—we’re strongest club under academy structure—recommend expand academy and differentiate teams competitively—right direction but need to provide additional opportunities with more teams in mix
• Panama City Region Cup—14 coaches not going—informed by one manager that there will be problem with the Asst. Coach coaching—Andy covered but symptom of bigger problem—issue with not all players attending partly due to timing (Spring Break), no enthusiasm for attending subsequent games in Miami, and playing same old teams—also if compete and win and don’t go through then club would be fined—FYSA level meeting agreed that each region would guarantee that all their slots would be filled—FYSA communication problem again
• Suggested Southeastern Soccer Alliance for select level-- 6 years ago formed thru US Soccer and very successful then fell apart for various reasons—would like to resurrect—separate deal from FYSA Garland requested that the board look at proposal before committed—Garland questioned whether dropping FYSA would be death knell to tournament getting quality teams
• Teams need a structure schedule with clear start and end in order to plan and budget
• On schedule to finish training by May 15—striker/keeper ended earlier because started earlier--still ran for 8 sessions
• Thomas Rongen coming in for banquet and hopefully training session—Tallahassee Democrat and TV folk informed--promotional luncheon for recognition and publicity
• Coaches’ feedback requested regarding TUFC experiences, perceived successes/failures, frustrations, recommendations—asked for in writing and any suggested policy changes—main form of communication at this point is  word of mouth which has accuracy/truth problems
• Need to establish clear guideline of who we are and mission--competitive club focused on development—define competitive and development and how measure
• All coaches must give player evaluations by May 17
• Recommended to the Board that there be a formal process for parents to issue concerns/grievances with a particular coach prior to approaching another parent—Phil asked for example—Tanja suggested parents should have the opportunity to formally evaluate positive or negative in writing—believe will find far more positive than negative comments—Tanja also suggested parents should be given opportunity to evaluate the Club—volunteered to work on form—perhaps distribute after banquet—perhaps yes/no format and on-line survey—perhaps “monkey survey” services
• Garland queried whether Andy can decide not to have player back—Andy receives recommendation—will work on outline of roles and responsibilities of coaches—Eric suggested recommendation come before Board after reviewed by Andy

Director of Coaching Report from the April 2008 Board Meeting.